Ph.D. Graduation Information & Forms


We strongly suggest that you use the DocuSign system to obtain digital signatures on the forms. Docusign Rutgers’ chosen secure electronic signature system to replace paper-intensive processes.  Students can request a new account at Enter your email address / username as when prompted. Log in to your new DocuSign account at Visit for training and support resources.

Fill out the final defense forms found hereCommittee members and program director must sign both pages 2 and 4. Both course and research credits must be listed on page 3. After a successful defense, save and email your completed final defense forms along with one original title page in PDF format (it can be one combined PDF or separate).


Degree Material Deadlines

  • October 1, 2020, for an October dated degree
  • January 13, 2021, for a January dated degree
  • April 1, 2021, for a May dated degree

How to submit your checklist materials:

You must send ALL of your requirements together in one email before the deadline. 

You must send your attachements in PDF format.

Email only when you have all of the required materials completed.

Please DO NOT send multiple emails with pieces of the checklist.

Send your complete submission to

1.   Online diploma application is available at:  Save and email your confirmation that shows you submitted a diploma application online.  

2.   Final Defense Forms

3.   Publishing Agreement should be done online, click here. Once completed, click on 'manage this ETD'> 'View ETD Details'> 'Print your Details Page'.  Save and email your "ETD DETAILS" page as a PDF. 

4.   Survey of Earned Doctorate (SED) form Complete at, Save and email the last page ‘Certificate of Completion.’ 

5.   PhD Student Exit Survey

Please remember to save and email the ‘Verification Sheet’.

6.   Degree Candidate Responsibility Statement

Save as a PDF and email the Degree Candidate Responsibility Statement:   

7.   Electronic Dissertation Submission: Upload and submit your dissertation at: Electronic submissions will only be reviewed after all above forms are completed and eamiled to School of Graduate Studies. 



The guide contains information regarding style, format, margins, footnotes, etc. and should be followed explicitly.


Alumni Information form save and email to

9.    Copy of your updated CV using the required format (click Sample CV) emailed to Tina at 

10.   Pay $40.00 graduation fee to the Cashier’s Office by logging onto



NOTE that students should request maximum embargo time (2 years) for their electronic thesis in consultation with their PI.  This 2 year period allows for time to publish the data and protect intellectual property.

Also, students should use a lay abstract for their electronic thesis which will be visible to the public in order to protect intellectual property and publications. 


Electronic Thesis and Dissertation guide

  • Preliminary Information

    Committee Composition

    Ph.D. Committee:

    • A minimum of four members.
    • Chair must be a full member of the graduate faculty.
    • One committee member, chosen in consultation with the program director, from outside the program.

    Master's Committee:

    • A minimum of three members or associate members from the graduate faculty.

    Before you begin

    • Attend a dissertation workshop; for details and dates refer to this tab of our webpage.
    • Ask your adviser for the preferred style guide (APA, MLA, etc.) for the discipline. If there is no guide, consult the leading journal in the field for models to follow. The precise form of all matters of style should be consistent throughout and conform to generally accepted practice in the discipline.
    • Please consult with Barbara Sirman at 848-932-8122 or, if you need more details about a particular type of formatting or if you have formatting questions not addressed in this guide. 

    When you submit

  • General Specifications


    • Choose an easy-to-read type. Use one typeface throughout; script or italic typefaces are not acceptable for the main text (10–12 points).

    Page Format:


    • Double-space preliminary pages, appendices, and all text.
    • Single-space all footnotes, endnotes, references, and bibliographic material.
    • Quotations of four or more lines of prose should be single-spaced and indented five spaces from the left margin. Do not indent the right margin.
    • Verse quotations of two or more lines should be single-spaced and centered.
    • Footnotes and endnotes should be single-spaced.


    • Left margins must be 1.5 inches.
    • Top, right, and bottom margins must be 1 inch.


    • Preliminary pages: lowercase Roman numerals, centered 1/2 inch from the bottom of the page.  Begin with the number (ii) on the first page of abstract (no pagination on title page).
    • Text: Arabic numerals, upper right-hand corner, exactly 1 inch from the right-hand edge of the page and 1/2 inch from the top. Begin with the number one (1) on the first page of text and number consecutively.


  • Outline & Formatting Rules

    Preliminary Pages

    Note: Formal headings must be used on the sections marked with asterisks*.
    Some dissertations will not have: copyright page, preface, acknowledgements and/or dedication, list of tables, list of illustrations, appendices.

         I. Copyright page:

         II. Title page:

    • Please refer to the appropriate sample page for specific formatting directions. (CLICK HERE FOR FILLABLE WORD VERSION)
    • Title should be a brief but meaningful and accurate description of the content of your research.
    • Avoid oblique references; substitute words for formulae, symbols, superscripts, Greek letters, etc.
    • Your full, legal name, as it appears on registrar's records, must be on the title page.
    • Provide the appropriate number of lines needed for the approval signatures. Please note: The signed copy of this page gets submitted to Tina Cicolella. The version you upload should not be signed.
    • The title page of the original copy must contain the original signatures of the research director and all committee members in BLACK INK.
    • Center and double-space all text and lines.
    • The month and year entered at the foot of the page must be October, January, or May—the date the degree is to be conferred, not the date of the defense. The title page is not numbered.

         III. Abstract:*

    • Please refer to the Abstract sample page for specific formatting directions.
    • Provides a succinct summary of the dissertation, summarizing clearly the problem or problems examined, the methods employed, and the major findings.

         IV. Acknowledgement and/or Dedication*

         V. Table of contents (with page reference):*

    • Includes all preliminary and concluding sections.

         VI. List of tables (with titles and page references)*

         VII. List of illustrations (with titles and page references)*


         I. Introduction*

         II. Main body:

    • Divided into chapters or sections, each having a title and each beginning on a new page. As needed, chapters or sections are further divided into one or more series of subsections, each preceded by a subtitle.
    • Graphs, figures, tables, charts, maps, and photographs must be suitably sharp and clear for reproduction on microfilm and must be suitable for binding.

    References, Citations, and Bibliography

         I. Appendices*

         II. References or Footnotes:*

    • Footnotes at the bottom of the page, endnotes at the ends of chapters or at the end of the manuscript. Number notes consecutively. When notes are at the end of chapters, each chapter's notes should begin with the number one (1). Be consistent throughout and conform to generally accepted practice in the discipline.

         III. Acknowledgment of Previous Publications

                Guidelines on using previous published work in thesis

    • It is a universal tenet in publishing that previously published work, or work pending publication elsewhere, be acknowledged. Academic fields vary in the degree to which they countenance reuse of material that has also appeared, or will appear, elsewhere. In those fields in which such practices are accepted, the following guidelines should be adhered to:
      • Without exception, previous and pending publications must be acknowledged in the thesis or dissertation. There are several ways in which this may be done.
      • If a thesis or dissertation is composed in part or in full of whole chapters or independent articles or reports already published, the preface or acknowledgments page must indicate this and give citations to the earlier publications. Even if the portions of previous publications are more partial, such acknowledgment in the front matter is recommended.
      • It is presumed that the previously published material used in the thesis or dissertation represents the original work of the student. In the event that that is not the case, it has no place in the thesis or dissertation. In those fields in which the student typically works alone on the research and writing of the thesis or dissertation, it is expected that the writing will be his or her own. In those fields in which it is conventionally the case that work is done in close collaboration with others this may not be the case, but material written by others as part of a joint project should be referenced as such. In the case of coauthored material, comparable acknowledgment must be supplemented by a clear indication of the contribution of the author of the thesis or dissertation. In all cases, the major substance of the thesis or dissertation must be the original work of the student submitting it.
      • In the case of shorter passages written by others, they may be quoted with proper attribution and any necessary permissions.

    IV. Bibliography*


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